cancellation policy

WF&S Retreat CANCELLATION terms:

Please note that because WF&S Retreats are limited to a small number of attendees, with a personal experience, our cancellation policy is in place to help guests and our team plan together to share expenses that may arise from unexpected cancellations. To read our FAQ, click here.

  • HOLD DEPOSITS are $500 USD. Please note that $250 of the initial hold deposit is NON-REFUNDABLE.

  • Hold deposits (minus $100 USD re-listing fee) are transferable to another attendee found and assigned by original attendee.

  • Full balance due 6 weeks before start date of retreat unless otherwise noted.

  • Cancellation requests submitted 30 days before the retreat start date, 50% of the total amount, will be refunded.

  • Within 14 days of the start of the retreat date, no refunds will be able to be given.

  • Any refunds that are processed will incur a 5% processing fee.

No one books a retreat with the intention of cancelling it, but unexpected events do occur, so please consider purchasing travel insurance. We encourage you to purchase trip cancellation insurance in order that your trip fees will be covered should you or your family have a medical problem prior to your trip or while on the trip. Trip insurance should also be purchased to cover medical expenses in the event you have an accident while on the retreat. Most travel insurance must be purchased within 14 days of making your reservation.

It is your responsibility to read and understand our cancellation policies. Please note that no refunds or credits will be given for failure to attend, failure to complete the retreat, or for arriving late or leaving early. Exceptions cannot be made for any reason, including weather, injury/illness, or personal emergencies.

We reserve the right to cancel retreats with inadequate participant interest, in which case all money paid to WF&S will be refunded. Notification of cancellation, for this reason, will occur at least 8 weeks prior to the retreat start date. WF&S Retreats cannot be held responsible for any personal expenses incurred, such as airline ticket changes due to changes in itineraries or retreat cancellations.


COVID TRAVEL UPDATE

Please note that if the retreat has to be postponed due to events such as COVID then a credit for a guests’ hold deposit will be issued to be used for the postponement date. If the retreat happens as scheduled, but a guest decides not to attend based on personal health decisions, then the regular cancellation policy (stated above) will be maintained.

All attendees will agree to adhere to any covid regulations in place of the location where the retreat is held. All travel mandatory requirements such as vaccinations, boosters, and tests will be followed as required by law, and while on retreat, guests agree to any local regulations in place such as masks, ‘green passes’, and the like.

DISCLAIMER

WF&S Retreats and all persons involved in retreats (hereinafter referred to as "AGENTS") act only in the capacity as AGENTS for the participant in all matters connected with travel, sight-seeing journeys, and transportation, and as AGENTS hold themselves free of responsibility for any damage occasioned by any cause. AGENTS will not be responsible for any damages or expenses or inconveniences caused by late departures or change of schedule, strikes, or their conditions, nor will be responsible for loss or damage to baggage or any of the participant's belongings. All prices quoted are correct at the time of posting. AGENTS shall not be responsible for personal injury, death, accident, delay, loss, damage, irregularity or property damage as a result of force majeure or for any other losses or damages incurred by any person or journey participants caused by any delay or change of itinerary or arising out of any act, including, but not limited to, any act of negligence, any person acting for or on behalf of AGENTS for transportation, accommodation or sight-seeing provider or any other person or entity rendering any of these services or accommodations being offered in connection with this journey. This agreement supersedes all previous oral or written communications, representations, or agreements between the parties. Participants assume the risk involved when participating in activities, foreign travel, and any and all activities and/or pursuits voluntarily undertaken while participating in the retreat. Participants agree that any and all disputes between Participants and WF&S shall be governed by North Carolina law. Participants agree to mediate any and all disputes prior to the institution of any litigation. In the event of any litigation between the Parties to this agreement involving their respective rights or obligations, such litigation shall take place in Mecklenburg County, NC and the prevailing party shall be entitled to recovery of reasonable attorney’s fees and court costs of litigation. In regard to the stay during the retreat, AGENTS will provide safe, careful instruction and safe premises, but ask that each participant to take personal responsibility for their own self-care and (in the unlikely case) for any injuries incurred during retreat. If participants are unsure of their physical ability due to previous injuries, they should seek the advise of a healthcare practitioner beforehand.

By participating in a retreat or workshop, guests acknowledge and agree to images and photos of their being and likeness being taken by WF&S and other participants and that such images may be shared at will online and publicly.